Effective Date: April 2020
What Information Do We Collect?
Information Collected Directly from You
We may collect personal information about you in connection with your use of our System. Personal information is information from which you can be identified. You may voluntarily provide us with information about you when you use our System. For example, you may provide personal information when you sign up for a mailing list, make a donation, register for an event, fill out a “Contact Us” form, or submit information as part of other online services.
The information we may collect includes, but may not be limited to:
- Email address, phone number, mailing address, and other contact information;
- Financial information necessary to process a donation;
- Business affiliations; and
- Other information related to your requests or inquiries.
Information Collected Automatically
Some of the personal information we collect from you may happen automatically. We use tracking technologies such as cookies, log files, and pixel tags to automatically collect information when users visit our System. Information we collect includes but may not be limited to:
- IP address to measure our website traffic and to help provide a more personalized experience;
- Information regarding your browser and other technical specifications required to use our System;
- Your history relating to donations or use of our services;
- Computer data or files, often called “cookies,” which may be sent by your web browser and stored on an individual computer to allow our server to “recognize” you through the navigation of the Site; and
- Computer data files, often called “web beacons” that are collected from emails or links on third-party sites that allow our server to evaluate the popularity of those links or the information contained in emails or on third-party sites.
For more information, see the “Cookies and Similar Technologies” section below.
Collecting Information from Children Under the Age of 13
Our Site and System are not designed for children, and we do not knowingly collect information from any person under the age of 13.
How Is the Information We Collect Used?
We collect information about you in order to provide you with news about our project and to share our work, for donations, and also to collect information that is necessary for the System to work properly. We use personal information for a variety of purposes related to our project, including but not limited to:
- Providing services and support
Performing the essential functions of the System including responding to inquiries, fulfilling requests, processing donations, providing support and troubleshooting, and communicating with users about their use of the System or regarding a user initiated inquiry on the System.
- Communicating with users about products or services
Sending or initiating direct marketing programs, such as newsletters or information about new milestones, events, and news, and using content from social media platforms where users discuss our work or use a hashtag related to our project.
- Personalizing user experiences on our System
Tailoring content on the System based on user location, preferences, and other personalization factors.
- Analytics and System improvement
Tracking information about your visits to our Site or use of the System to allow us to provide better service; using certain online preferences in the aggregate across all users to evaluate the System.
- Compliance with legal obligations
Sharing information to comply with the law or a legal proceeding, such as in response to a subpoena or court order.
Disclosure of Information
We will not share your information with third parties to directly market their products to you. We may provide user information to third-party service providers or vendors for purposes including but not limited to:
- Initiating direct marketing programs on our behalf;
- Data tracking;
- Maintenance or development of our System;
- Development of online services; and
- Other contracted promotional opportunities provided to our users.
We may also share this information with any subsidiaries, licensees, suppliers, distributors, affiliates, assigns, successors, or other related entities and their respective owners. We may also share your personal information in connection with law enforcement requests or in response to investigations, subpoenas, court orders, or other legal processes to establish or exercise our legal rights or defend against legal claims, or as otherwise required by law.
We may also disclose your information to a third party as part of reorganization or a sale of the assets of the Library, or its subsidiaries or divisions. Any third party to which the Library transfers or sells the System or related assets will have the right to continue to use the personal and other information that you provide to us.
Cookies and Similar Technologies
Cookies are small data files that help us keep track of your usage of the System. Many of the cookies we use enable the System to function as you would expect it to. Cookies enable the System to remember information so you do not have to re-enter it when you navigate away from the page, such as user preferences and other personalized settings. Cookies also enable us to track and analyze user behavior in order to improve our System. Most web browsers automatically accept cookies but you can choose to accept or decline certain types of cookies if you prefer. However, declining cookies may impact the functionality of the System and in some cases you may not be able to access the functions of the System. We use the following categories of cookies on the System:
- Session cookies
Session cookies are stored on the user’s hard drive temporarily and are deleted when the user ends the browsing session.
- Persistent cookies
Persistent cookies stay on the user’s hard drive until they expire, even after the browser is closed.
- Third-party cookies
Third party cookies are not installed directly by our System, but by third parties such as advertisers. Third party cookies are used to track advertising preferences from site to site, and to gather data about users’ browsing habits in order to improve the user experience.
Clear GIFs (also called pixel tags or web beacons) are small files embedded in websites that tell us what content a user accesses and how users navigate the System. Clear GIFs enable us to track and analyze user behavior on the System in order to make it more intuitive and user friendly.
Third Party Websites and Links
We may also use third-party vendors, such as Google Analytics, to advertise to our users online. These third-party vendors may display advertisements for the Library on other websites based on your internet usage. More specifically, these vendors use first-party cookies (such as the Google Analytic cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize, and serve ads based on your past visits to the Site or another site affiliated with the Library. You can opt-out of Google Analytics for Display Advertising by using Google’s Ads Settings.
How is User Information Protected?
We maintain administrative, physical, and technical safeguards for all user information collected in our System.
While we work hard to use and disclose our users’ personal information only for the purposes identified above, you can choose not to provide personal information or limit the personal information obtained by us as follows:
- You may have your contact information removed from our marketing lists by clicking on the unsubscribe link in any communication received from us, or by emailing us at firstname.lastname@example.org;
- You may limit the collection of “cookies” through your browser settings. However, this may disable our ability to provide you with the most relevant information regarding the System; and
- You may limit the ability of Google Analytics to track your online activity, as outlined in the “Behavioral Advertising” section.
Your California Privacy Rights
Under the California “Shine the Light” law, California residents may request information about our disclosures of certain categories of personal data to third parties (i.e., our affiliates) for such third parties’ direct marketing purpose, by emailing email@example.com; or writing to: Theodore Roosevelt Presidential Library Foundation (California Privacy Rights), Attn: TRPL Foundation; P.O. Box 338 | Medora, North Dakota 58645
If you are under 18 years old, a California resident, and a registered user of any Site where this policy is posted, California Business and Professions Code Section 22581 permits you to request and obtain removal of content or information you have publicly posted. To make such a request, please send an email with a detailed description of the specific content or information to firstname.lastname@example.org. Your request does not ensure complete or comprehensive removal of what you have posted and the law may not require or allow removal even if requested.
Do Not Track Signals
The System does not respond to Do Not Track signals.
Theodore Roosevelt Presidential Library Foundation
P.O. Box 338 | Medora, North Dakota 58645